Free tools for planning an AI project
Or skip the tools: 30 minutes with James Rooney, free, and a rough scope to take away
The five tools
- 01About two minutes
AI project cost estimator
Which engagement fits the work, what it costs at our published prices and what to budget beside the fee.
A rough scope and budget range, written up for an approval paper.
Open the tool - 02About three minutes
AI delivery cost comparison
Twelve months of cost for a large consultancy, contractors, a permanent hire and Tenhaw, on your own assumptions.
A month-by-month comparison with every assumption on the page.
Open the tool - 03About three minutes
AI RFP template and vendor scorecard
Choose what matters to your organisation and get the questions to ask an AI delivery partner, with a scorecard.
An RFP question set and scoring sheet as a Word document, with our own answers attached.
Open the tool - 04About three minutes
AI readiness assessment
Nine questions about one workflow: what is ready, what to settle first and which first step fits.
The named things to settle and the first step that fits, with its published price.
Open the tool - 05About four minutes
AI ROI calculator
Price one workflow the way a finance director would: work removed, money that leaves a cost line, and capacity.
An outcome sheet with the arithmetic shown, a low case and the months to recover a fixed fee.
Open the tool
What happens when you use one
The same four steps on every tool.
- 01
Give a work email
We ask for it before the first question, so the write-up reaches you at the organisation it is about. You give it once, and the other tools do not ask again. We do not add you to a mailing list. - 02
Answer a few questions
Listed choices and numbers, about the work you have in mind. Nothing is free text, and nothing asks for confidential detail. - 03
Read the result
It opens on the page straight away and a copy is emailed to you, with a link you can forward to a colleague. - 04
Talk it through, if you want to
A calendar sits under every result. Book a 30-minute call from it and your answers arrive with the booking, so the call starts from them.
If you would sooner describe the work than answer questions about it, a 30-minute call with James Rooney does the same job.
Talk it throughPublished prices and a published method
The prices are the ones on our pricing page
The tools read every fee and day rate from the same place the pricing page does. They work out which applies to you. They do not hold a price back.
The method is The Tenhaw Way
The ROI calculator runs the arithmetic from our published how-to on pricing an outcome. The readiness assessment asks what our service pages say decides the first step.
Other firms' rates come from their own rate cards
Where a tool compares us with a large consultancy it uses the day rates each firm publishes on the UK Government's G-Cloud framework, linked to the source.
The assumptions are yours
Where we have no published figure, the tool asks for yours and says so. Nothing is presented as a benchmark.
Read the pricing and rate card, The Tenhaw Way and how we compare.
Want to check how a tool reached its answer for your case? Ask James on a 30-minute call and he will walk you through it.
Talk it throughBring what the tool told you.
Thirty minutes with James Rooney. If you have used a tool, your answers arrive with the booking. If you have not, describe the work and leave with a rough scope and a realistic budget range.
Free · 30 minutes · James confirms call requests personally.
No time that suits? Email hello@tenhaw.com. Calendar not loading? Open it on cal.com.
Describe the work
Describe the work in a paragraph. James replies with a rough scope and budget range within two working days.
Questions about the tools
Are Tenhaw's planning tools free to use?
Yes. All five are free and there is no licence, trial or account. You give a work email, answer a few questions and read the result on the page, with a copy sent to you.
The tools are part of how we scope our professional services. Tenhaw is a consultancy and nothing is sold or licensed through them.
Which Tenhaw tool should I start with?
Start with the question you are being asked. If someone wants a budget, use the AI project cost estimator. If they want to know whether to hire, bring in a large firm or use us, use the AI delivery cost comparison. If you are not sure a workflow is ready for AI agents, use the AI readiness assessment. If finance wants the case, use the AI ROI calculator. If you are running a procurement, use the AI RFP template and vendor scorecard.
You only give your email once in a sitting. After the first tool, the others open without asking again.
Why do the tools ask for my email before the first question?
So the result reaches you at the organisation it is about, and so James Rooney knows who to follow up with. You give it once, before the first question. The result opens on the page as soon as you finish, and we send you a copy with a link you can forward.
We do not add you to a mailing list. The prices and the method the tools use are published on this site with no email needed to read them.
What does Tenhaw do with the answers I give a tool?
We keep them with your email so James Rooney can see what you asked before he follows up, and so a call you book starts from your answers. They are stored in our customer relationship system alongside enquiries and bookings, and handled as our privacy notice describes.
The questions are listed choices and numbers. None of them asks for confidential detail about your organisation, and you can ask us to delete what you gave at any time.
Can I share a tool's result with a colleague?
Yes. Every result has a link that rebuilds it exactly as you saw it, and the emailed copy carries the same link. Your colleague sees the result without answering the questions again, and can book a call from it.
The RFP template can also be downloaded as a Word document, and every result can be printed or saved as a PDF.